5 Practical Questions to Ask When Renting Event Furniture

When organizing an event, renting furniture is an essential part of the process. It provides comfort and functionality for guests, and it can also enhance the overall aesthetic of the event. 

However, renting furniture can be a daunting task, especially if you’re not familiar with the process. To help you make the most of your rental experience, here are five practical questions to ask when renting event furniture.

1. What Is the Style and Theme of Your Event?

Before you start looking for furniture, it’s essential to have a clear idea of the style and theme of your event. This will help you choose furniture that complements the overall look and feel you want to achieve. For example, if you’re organizing a rustic-themed wedding, you might want to consider wooden chairs and tables. 

If you’re organizing a corporate event, you might want to opt for sleek, modern furniture. By having a clear idea of your event’s theme and style, you can narrow down your options and make the rental process more efficient.

2. How Many Guests Will Be Attending Your Event?

Another crucial factor to consider when renting event furniture is the number of guests you’ll be expecting. You want to make sure that you have enough furniture to accommodate all your guests comfortably. 

However, you also don’t want to rent too much furniture, as this can be a waste of money and space. To determine the right amount of furniture, you should have a rough estimate of the number of guests attending. This will help you choose the right size and quantity of tables, chairs, and other furniture pieces.

3. What Is Your Budget?

Renting furniture can be expensive, so it’s important to have a budget in mind before you start looking. This will help you narrow down your options and prevent overspending. 

When setting your budget, consider the type of furniture you need, the number of guests, and the duration of the event. You should also factor in any additional costs, such as delivery, setup, and pickup fees. By having a clear budget in mind, you can make informed decisions and avoid unexpected expenses.

4. What Are the Delivery and Pickup Procedures?

Renting furniture involves delivery and pickup, so it’s essential to understand the procedures involved. You should ask the rental company about their delivery and pickup policies, including the timeframe, fees, and any restrictions. 

You should also inquire about their setup procedures, as some companies may charge extra for setup and takedown. By understanding the delivery and pickup procedures, you can plan accordingly and ensure a smooth rental experience.

5. What Are the Rental Terms and Conditions?

Before you sign a rental agreement, it’s crucial to read and understand the rental terms and conditions. You should ask the rental company about their policies on damages, cancellations, and refunds. 

You should also inquire about their insurance coverage, as some rental companies may require you to purchase additional insurance. By understanding the rental terms and conditions, you can avoid any misunderstandings or disputes and ensure a stress-free rental experience.


Renting event furniture can be a challenging task, but by asking the right questions, you can make informed decisions and ensure a successful event. When renting furniture, consider the style and theme of your event, the number of guests, your budget, the delivery and pickup procedures, and the rental terms and conditions. 

Keep the stress of event planning from getting in the way of your vision. Modern Event Rental is a Chicago event furniture rental with stylish and comfortable furniture that is sure to impress your guests and elevate your event. Shop our collection today to make your event unforgettable!

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